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Code of Conduct

The Club's Welfare Officer - Alice Barrett

I am Alice and am ELR's appointed Welfare Officer.

My role is to ensure that we continue to provide a welcoming, safe and equal environment for all members. If for any reason you feel that this is not being achieved for any member of the club then I will be the point of contact.

Everyone has the right to enjoy their experience with ELR and if that is not the case for any reason then please reach out. All incidents will be dealt with promptly and in confidence.

If you have any questions or would like to have a chat please email welfare@eastlondonrunners.org.uk

The General Data Protection Regulation (GDPR)

A change in Government legislation regarding data protection called The General Data Protection Regulation (GDPR) will be in place from 25th May 2018.

The General Data Protection Regulation
When you become a member of or renew your membership with East London Runners you will automatically be registered as a member of England Athletics. We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact dataprotection@englandathletics.org.

At East London Runners we also store the personal data for each member, whether or not first claim, from our membership application form within our own systems on our membership database.

Photographic Policy

When you become a member of East London Runners, we assume that you consent to your photograph being taken at club events and competitions and that these images my be used on the club website and/or Facebook page.

If you object to a photograph that has been published on the above media, please contact us at webmaster@eastlondonrunners.org.uk and it will be removed immediately.

East London Runners - Code of Conduct

As an England Athletics Accredited Club, it is imperative that all athletes, coaches, volunteers and officials read and abide by all appropriate codes of conduct. If you feel in any way that others within the club are not following these codes of conduct then contact the Club Secretary as soon as possible.

See below and further details can be read on the EnglandAthletics Website at - www.englandathletics.org/athletics-clubs/i-help-to-run-a-club/welfare-everyones-responsibility/welfare-everyones-responsibility

Code of Conduct

East London Runners Code of Conduct including Social Media.

As a responsible athlete you will -

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics and treat everyone equally.

Uphold the same values of sportsmanship off the field as you do when engaged in athletics.

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of yourself and other athletes.

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances.

Anticipate and be responsible for your own needs including being organised, having the appropriate equipment and being on time.

Inform your coach of any other coaching that you are seeking or receiving.

Always thank the coaches and officials who enable you to participate in athletics.

As a responsible Athlete, when participating in or attending any athletics activities, including training/coaching sessions and competition events you will -

Act with dignity and display courtesy and good manners towards others.

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse.

Challenge inappropriate behaviour and language by others.
Never engage in any inappropriate or illegal behaviour.
Avoid destructive behaviour and leave athletics venues as you find them
Not carry or consume alcohol to excess and/or illegal substances.
Avoid carrying any items that could be dangerous to yourself or others excluding athletics equipment used in the course of your athletics activity.

Code of Conduct - Social Media

East London Runners respects all our members' rights to a private life. However, the Club must also ensure that confidentiality and its reputation are protected at all times.

Club Members must not:

1. Make any communication through social media that brings the club into disrepute, for example by:
a) making defamatory comments about individuals or other organisations or groups;
b) posting images that are inappropriate or links to inappropriate content; or
c) being seen to support (for example by liking on Facebook or retweeting on Twitter) a comment or post that would fall into any of the above categories.

2. Post political comments or images on club social media pages or use the club for promotion of views or personal gain, for example by:
a) promoting opinion on political organisations, movements or campaign groups, except where the club has made a policy statement; or
b) promoting their own business interests, products or services, except where approved in advance by the club committee.

3. Breach confidentiality, for example by:
a) giving away information about an individual (such as a fellow volunteer or athlete) or organisation; or
b) revealing information held by the club where there would be reasonable expectation of confidentiality.

4. Breach copyright, for example by:
a) using someone else's images or written content without permission; or
b) failing to give acknowledgement where permission has been given to reproduce something.

5. Do anything that could be considered discriminatory against, or bullying or harassment of, any individual, for example by:
a) making offensive or derogatory comments relating to sex, gender reassignment, race (including nationality), disability, sexual orientation, religion or belief or age;
b) using social media to bully another individual; or
c) posting images that are discriminatory or offensive.

Please also see the Guidelines given by England Athletics at

Anti Doping Code of Conduct

Membership of East London Runners/England Athletics assumes that you will comply with the UK Athletics Anti-Doping Guidelines, see below. Whilst most testing is carried out on International Athletes, you should be aware that by taking part in any event run under UK Athletics rules you are consenting to be available for testing.

Anti-Doping Guidelines. - www.britishathletics.org.uk/anti-doping/#

Sanctions and Appeals

Any complaints regarding the behaviour of members and breaches of the code of conduct should be submitted in the first instance to any of the following committee members: Chair, Vice-Chair, Club Secretary and/or Welfare officer - all contact details are listed on the ELR website.

This sub-Committee group will be responsible for investigating, deciding and taking appropriate action following the complaint. The sub-committee may call upon other Committee members to advise as it sees fit. The most likely actions are:
(i) A verbal warning
(ii) A written warning
(iii) A period of suspension from participating in ELR activities.
(iv) Termination of membership of ELR.

In cases where a matter is deemed to be of significant concern or complexity, the sub-committee may request that the case is discussed by the full Committee in the form of a disciplinary hearing.

Where the Committee decides to hold a disciplinary hearing, they will invite both the complainant and the subject of the complaint to make representations - whether written or oral - to the Committee at the hearing. The invitation shall be made at least one calendar month prior to the date of the hearing.

Following the hearing and the receipt of submissions, the Committee shall decide whether or not to take any disciplinary action in relation to the subject of the complaint and will communicate the outcomes to both parties within 14 days of the hearing.

The subject of the complaint may appeal to the Committee in respect of any disciplinary action taken within three calendar months of the decision being made and shall have the right to request that the matter is reheard by three arbitrators. The arbitrators shall each be first claim, paid up members (for at least one year) who are not officials on the Committee nor were officials on the Committee on the date that the disciplinary hearing took place. The arbitrators shall be chosen as follows: (i) one by the Committee (ii) one by the appellant, and (iii) one selected by the first two arbitrators.

The arbitrators shall have the power to annul the suspension, exclusion or other disciplinary action, or annul it subject to the performance of any condition which the arbitrators may think fit to impose. The arbitrators' decision shall be final.

Where the member in respect of whom the complaint is made is an official on the Committee, he or she shall not take part in any of the Committee proceedings outlined above.

Where a member is excluded, the name and address of the member shall be sent to the South of England Athletics Association for entry into their 'Suspension book'.